Main Role of Company Secretary

What is Company Secretary: -

A Company Secretary is a senior position in a citizen sector establishment. Also known as Compliance Officers, it is one of the positions that is a part of the key managerial personnel (which usually includes the CEO & CFO) of any company.

In large American and Canadian publicly listed corporations, a Company Secretary is typically named a Corporate Secretary.

A Company Secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented.

Roles of Company Secretary

A.         Helps you with starting a Company (incorporation),

He/she provides you with advice in terms of corporate restructuring, mergers, acquisitions, complying with good corporate governance

B.         Advise you on other laws and regulations compliances such as tax issues, business licenses, EPF, Socso, and EIS contributions.

C.         Attend and arrange Board or Members Meetings.

He/she assists you in drafting the Agenda, and sending out the notice to ensure that the meeting is properly called, constituted, and carried out according to the laws.

D.         Ensure the Company complies with the rules set out in the Companies Act, 2016.

E.         Maintain Statutory Records for the Company.

He/she is to ensure that the Company register books are recorded up to date, as well as the records books are kept for a period according to the requirements of the laws.

F.         Handle and arrange the Company’s Annual General Meeting.

He/She ensures that the meeting is carried out properly during the whole process of the meeting.

He/She prepares the minutes of the meeting once the meeting is adjourned.

G.        Prepare and file the Company’s annual return and audited financial statements with the Directors’ reports.

He/she ensures that the Company is in compliance with these deadlines.

H.         Update and maintain the Company’s Statutory Books and documents.

The Company details such as directors, shareholders, paid-up capital, shares and constitution will be changed from time to time.

He/she is responsible for notifying the registrar of the changes and updating all related records.

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